The Laker/Lutz News

Shane LeBlanc

Zephyrhills approves street resurfacings

By

Two dozen streets throughout the City of Zephyrhills are set to be improved this year.

The Zephyrhills City Council on Oct. 25 unanimously approved a construction agreement with Zephyrhills-based Asphalt Paving Systems Inc., to resurface a total of 24 streets within the city limits.

Total cost of the work is not to exceed $598,572, slightly under the city’s budgeted amount of $600,000 for the project.

The streets will be repaired with either cape seal or double-micro surfacing, according to Zephyrhills City Manager Billy Poe.

The agreement — part of a piggyback bid with Lee County in southwest Florida — calls for work to be fully completed within 45 calendar days of the notice of commencement.

The action came following a staff recommendation from the city manager and Public Works Director Shane LeBlanc.

The Zephyrhills streets to be resurfaced include:

  • 14th Avenue — First Street to DE West
  • Ninth Avenue — U.S. 301 to First Street
  • 10th Street — North Avenue to 12th Avenue
  • Lincoln Avenue — Airport Road to Parker Street
  • Parker Street — Lincoln Avenue to Kennedy Avenue
  • King Street — Lincoln Avenue to Kennedy Avenue
  • Freefall Avenue — Chancey Road to DE West
  • 13th Street — North Avenue to 16th Street
  • B Avenue — Eighth Street to 20th Street
  • 23rd Street — Sixth Avenue to Heights Avenue
  • Park Drive: This road is a loop that begins and ends at Fifth Avenue
  • Pretty Pond Road — Greenslope Drive to new construction match line
  • 17th Street — Fifth Avenue to North Avenue
  • Fort King Road — North Avenue to 15th Avenue right of way
  • 16th Avenue — U.S. 301 to Fort King Road
  • Airtime Avenue — Skydive Lane to DE East
  • Skydive Lane — Freefall Avenue to Gate South right of way
  • Sun Path Avenue — Skydive Lane to DE West
  • Flight Line Avenue — Skydive Lane to DE West
  • Greenslope Drive — Daughtery Road to Kossik Road
  • A Avenue — 20th Street to Eighth Street alley west
  • Ninth Street — South Avenue to C Avenue
  • 13th Avenue — 14th Street to Eighth Street

• Zephyrhills Water Park north and south side parking area

Published November 10, 2021

Zephyrhills draft budget shows big jump

By

Zephyrhills City Manager Billy Poe (File)

The City of Zephyrhills anticipates a roughly 24.5% increase over this year’s budget.

The proposed budget for 2021-2022 draft is estimated at nearly $75.3 million.

That compares to this year’s budget of roughly $60.5 million.

The proposed budget also is significantly more than it was in the 2019-2020 and 2018-2019 fiscal years, which were approximately $66.3 million and $59.4 million, respectively.

The city’s proposed budget is based on a 6.35 millage rate, assessed on taxable value of aggregate property of just over $946.6 million within the city. At that rate, it is expected to generate about $5.7 million in ad valorem revenues, based on a 95% collection rate.

Within the proposed budget are anticipated leaps in the special revenue fund (estimated at slightly more than $13.1 million in the coming year, compared to about $7.2 million this year); the utility fund (estimated at nearly $22.8 million, up from slightly more than $16.4 million); and the utility impact fee fund (estimated at nearly $6.3 million, up from slightly more than $4.3 million), respectively.

Estimates for other funds are similar to previous years. Those include the general fund, at slightly more than $15.6 million; the Community Redevelopment Agency fund, at nearly $800,000; the impact fee fund at slightly more than $6.1 million; the airport fund, at slightly more than $8.4 million and the sanitation fund at nearly $2 million.

City Manager Billy Poe offered a comprehensive overview of the proposed budget to the Zephyrhills City Council, during its July 26 meeting.
Public hearings on the proposed property tax rate and budget are scheduled for Sept. 13 and Sept. 27, both at 6 p.m., at Zephyrhills City Hall, 5335 Eighth St., Zephyrhills.

Big-ticket projects abound
Poe during the meeting detailed some of the big-ticket items — including the multimillion expansion of the Sarah Vande Berg Tennis and Wellness Center, which comes in as the highest single-ticket item on the books. That project has a state appropriation of slightly less than $4.7 million.

Another 800-feet of roadwork to complete Simons Road Phase II has an estimated price tag of $2.3 million, which is included in the proposed city budget for fiscal year 2021-2022. The elevated cost surprised several members of the Zephyrhills City Council during a July 26 regular meeting. Shown here is the completion of Simons Road Phase. (Courtesy of City of Zephyrhills)

The municipality received the state funds to construct additional outdoor hard tennis courts, as well as a 30,000-square-foot indoor tennis facility with the capability for other sports and activities, such as soccer, ping pong, banquets and ceremonies.

The budget item drawing the greatest reaction from council members involves the Simons Road Phase II project, to finish roadwork linking Eiland Boulevard to Fort King Road.

The project carries a price tag of $2.3 million, causing some council members to question its cost.

The work — funded through transportation impact fees — calls for paving about 800 feet of roadway. That’s compared to Simons Road Phase I, which cost about $2.1 million, but required about 1.1 miles of roadwork.

Phase I was completed in February 2020, paving Simons Road from Eiland Boulevard to the northern boundary of The Links at Silver Oaks.

Phase II will continue from the Silver Oaks subdivision to Fort King Road, making a continuous link between Eiland Boulevard and Fort King Road, creating a north-south connector, providing residents on the north end of town another option to get onto Eiland Boulevard.

The cost of phase II drew consternation from the dais.

Councilman Lance Smith was quick to question the cost, as did Council President Alan Knight.

Knight characterized the estimated cost as “almost ridiculous.”

Poe said he, too, was surprised by the figure.

He explained the cost — an engineer’s estimate — is attributed to the road section traversing wetlands and low areas, requiring box culverts and retaining walls, among other add-ons.

Zephyrhills Public Works Director Shane LeBlanc added to Poe’s explanation for the sticker shock, observing economy of scale and current market trends also need to be taken into account.

Given the area’s drainage accommodations, the project’s scope is more involved “than just a road section,” LeBlanc explained.

LeBlanc went on: “The engineer’s estimate was $2.3 million, and I also had a contractor look at the engineer’s estimate, and the contractor said in this day and age, that price is pretty close, so we’re hoping when we go out to bid, it’ll be less than that, but we’ve got to make sure we have enough in the budget to cover that.

The City of Zephyrhills draft budget is $75.3 million budget for fiscal year 2021-2022. Public hearings on the proposed property tax rate and budget are scheduled for Sept. 13 and Sept. 27. (File)

“Historically, an engineer’s estimate is high, so that they cover themselves, and we were skeptical and had it looked at, and it’s checked out,” LeBlanc said.

One option would be to package the Simons Road Phase II project with several other citywide roadway projects to benefit from economy of scale with discounts on construction mobilization costs, Poe said.

“We might be able to get it a little cheaper, a little less expensive,” he reasoned.

Smith noted that allocating $2.3 million in the budget for the job might result in higher bids than it would, otherwise.

“We always understand, a lot of times, if you have $2.3 million in your budget, the bids are all around $2.3 million,” Smith said.

LeBlanc acknowledged that a project’s budgeted amount often is one of the first questions a contractor will ask.

But LeBlanc said if the city allotted too little for Simons Road Phase II, and all of the bids came in higher than the budget amount, the city would need to change the budgeted amount, anyway.

The public works director also noted that a 10% contingency is built into the scope.

Major utilities projects are on tap for the city, too.

This includes a $4 million allocated in the wastewater utilities fund for the Northside lift station and force main.

The project calls for a master lift station in the vicinity of 23rd Street and Otis Allen Road, then installing a force main at Otis Allen, County Road 35A and State Road 54, into another lift station in that area. Poe explained the project not only meets septic-to-sewer initiatives but also helps to serve the rapid development on the north end of town.

Other notable utilities projects include a pair of waterline extensions combining to total $3 million — and paid through loan by Florida’s State Revolving Fund (SRF).

One aims to create a waterline loop from Copeland Drive to State Road 39 and Tucker Road ($2 million).

The other calls for a waterline loop that includes Fort King Road from Simons Road to Phelps Road ($1 million).

The city’s proposed budget also includes $1 million in Penny for Pasco dollars for sidewalk improvements throughout town — a big-picture initiative to make the city more walkable for residents and visitors.

Poe put it like this: “I want to be able to create loops in our sidewalks and our trails, so as individuals want to go out and exercise, they have a loop and it’s not just an out and back, so we’re working on connectors, and also connecting our schools to our parks and our neighborhoods, so we’re hoping that $1 million will make a big dent in our needs for sidewalks.”

Meanwhile, another $1 million-plus in Penny for Pasco funds also will go toward park improvements, the bulk set for renovations to Hercules Park.

“We’ve been talking about Hercules Park, and the enhancements we want to make there,” Poe said, “so we feel that we can put $1 million towards that. We don’t believe that will complete the entire project, but that will get us going in the right direction and be able to do a large portion of that.”

While smaller in nature, Gateway and Jennifer Lane roadway projects also would be notable — as they represent the last dirt roads in city limits, Poe noted.
Those projects — funded through transportation impact fees — are estimated at $350,000 and $120,000, respectively.

Personnel matters
The city manager also addressed various personnel matters during the budget discussion portion of the meeting.

The proposed budget calls for several additional positions, including a human resources specialist, senior maintenance mechanic, equipment operator, police officers, water distribution officer, wastewater maintenance/inventory technician and senior utility billing service representative.

Determining how many new Zephyrhills police officers to hire remains an open budget question for Zephyrhills City Council. (File)

The need for additional police officers — and how many to hire — yielded debate among the council.

Poe relayed that Zephyrhills Police Chief Derek Brewer has requested hiring six more officers, to accommodate the city’s rapid residential growth.

That would meet the International Association of Chiefs of Police (IACP) recommended standards of 2.4 full-time sworn officers per thousand residents, Poe explained.

However, the city manager himself told council he’d prefer hiring just two officers for this upcoming fiscal year, with a plan to bring on additional officers in coming years.

Hiring two more officers this fiscal year would roughly give the city 2.1 full-time sworn officers per thousand residents, he said.

The starting salary for a full-time sworn officer is $44,500 plus benefits — bringing a total cost to the city at about $70,000 per officer, per year, Poe noted.
Brewer did not speak at the meeting.

Councilman Charles Proctor, however, was vocal about considering the police chief’s request, or at least meeting somewhere in the middle.

“Personally, with the growth, I would like to see more (officers),” Proctor said.

“I mean, I’d like to try to get closer to the number that (Brewer’s) requesting. I know six is probably undoable, but if we could do four, I mean, with the growth, I am concerned that we’re going to need more.

“I would definitely like to see more than two (officers), but I know sometimes we can only do so much.”

Also on the personnel front, Poe said the budget encompasses a 3% pay increase for all employees — a total impact of $194,618 spread across the general fund, CRA fund, utility fund, airport fund and sanitation fund.

Another subject at hand is ensuring the city is in line with the minimum wage increasing to $15 per hour in September 2026. Anticipated savings from the merger of the city’s fire department with Pasco County may help methodically offset salary increases each year, Poe noted.

Elsewhere, the city manager mentioned several possible add-ons that are not yet included in the draft budget:

* $2 million Community Development Block Grant (CDBG) to purchase and install permanent generators for the city’s utilities department
• $100,000 to transform an inline hockey rink at Krusen Field into a short-sided turf soccer field
• $65,000 for place branding the city for marketing purposes

These items will likely be considered at another meeting or budget workshop. Meanwhile, Poe said he wants to schedule one-on-one meetings with each council member to gather additional input on budgetary needs and issues.

Published August 04, 2021

Zephyrhills tax rate to stay the same

By

Zephyrhills property owners won’t see an increase in their ad valorem tax rate for fiscal year 2021-2022.

The city council on July 12 unanimously voted to set the tentative millage rate at 6.35 mills — a rate the municipality has maintained for several years.

Public hearings on the proposed property tax rate have been scheduled for Sept. 13 and Sept. 27, both at 6 p.m.

The City of Zephyrhills set its tentative property tax rate at 6.35 mills for fiscal year 2020-2021; it is the same rate as it has been for the past several years. (File)

Under state law, once a tentative millage rate has been set, the city cannot raise it before the start of the fiscal year, which begins Oct. 1. The council does, however, have the option to reduce the rate before then.

A mill represents $1 in tax for every $1,000 worth of a property’s taxable assessed value.

In Zephyrhills, maintaining a rate of 6.35 mills would levy about $6,011,395 in property taxes — a revenue increase of $690,420 compared with last year, according to city records. (Aiming for a 95% collection rate, that’d be $5,710,925 compared to last year’s $5,054,922.)

The figures are based on the total city’s property value of $946,676,382, an increase of $103,363,254 over last year, according to the Pasco County Property Appraiser’s Office. Of that increase, $50,282,764 is attributable to new construction.

Zephyrhills Finance Director Ted Beason summarized the details during the meeting.

In other news, City Manager Billy Poe reported there was “very little impact” to the municipality when Hurricane Elsa touched down, aside from a lone city police vehicle that suffered flooding damage.

“We had one police vehicle that got flooded, unfortunately, but that was the only damage that was incurred. No trees were down, which was shocking,” Poe said.

Meanwhile, councilman Smith credited Zephyrhills Police Chief Derek Brewer and Zephyrhills Public Works Director Shane LeBlanc for being well-organized and prepared for the impending tropical storm.

Smith said of the two city department heads: “You already have your plans in place, you already know what you’re going to do, that’s why nobody was panicking. I knew you had already done this many, many times before, so thank you for your planning on it.”

Published July 28, 2021

Zephyrhills to update stormwater master plan

By

The City of Zephyrhills is updating its stormwater master plan for the first time in more than 20 years — an undertaking that will pinpoint the city’s most prone flooding areas and provide recommendations for addressing drainage issues.

The Zephyrhills City Council on Nov. 9 unanimously approved a project work order with planning/engineering firm Kimley-Horn Associates, for the master plan.

This is a graphic from the city’s last stormwater master plan in 2000, which shows reported flooding and initial inundation assessment. (Courtesy of City of Zephyrhills)

The contract calls for the work to be done in 11 months, and provides a lump sum fee of $249,820. The project is being paid for with city revenues and with Penny for Pasco dollars.

The finished master plan will create a tool to determine flood risk, evaluate the level of service, and develop best management practices to reduce flooding and improve water quality.

The update also will include a GIS-based schema that will facilitate a plug and play approach for future updates.

More specifically, the plan includes these components:

  • Conducting an inventory of the primary drainage infrastructure throughout the watershed with detailed analysis of infrastructure in the vicinity of identified flood-prone areas
  • Developing a detailed hydrologic and hydraulic model to characterize runoff responses throughout the watershed and flood conditions in the vicinity of identified flood-prone areas
  • Developing updated floodplain maps
  • Conducting a surface water quality assessment
  • Identifying and evaluating alternatives for improving flooding and water quality in the watershed

Kimley-Horn representatives discussed the scope of work during the council’s session.

Of note, they mentioned the industry standard is to complete a stormwater master plan update every five years, particularly for municipalities like Zephyrhills, which has undergone numerable land annexations over time.

The master plan won’t do much in the way of full-blown construction plans or permitting through SWFWMD (Southwest Florida Water Management District). But, it will identify which particular basins are in greatest need of being fixed, how to do so, and an educated estimated cost for remedies.

From there, city staffers can go to the drawing board and begin to set aside design and construction funding for those particular fixes in future budgets.

The City of Zephyrhills is updating its stormwater master plan for the first time in over 20 years. The $249,820 project is being facilitated by planning/engineering firm Kimley-Horn Associates.
The plan seeks to identify the city’s most prone flooding areas and recommendations to best remedy those issues. (File)

“It’ll give us a map of how to move forward,” Zephyrhills Public Works Director Shane LeBlanc said. “Right now we’re just kind of spinning our wheels, because we don’t have the funding and we don’t have a plan.”

LeBlanc said the updated stormwater is “long overdue.”

Technology has improved significantly since the last update was done between 1999-2000, he said.

“A lot of the technology in modeling that we have now — GIS (geographic information system), LiDAR, all that type of technology — wasn’t around in 1999 when we did out last stormwater study,” LeBlanc said.

Zephyrhills City Manager Billy Poe said the plan update could prove useful should the city ever impose a stormwater assessment fee in the future because it will give the city a clearer understanding of what it would cost to resolve potential flooding problem areas.

However, Poe noted, a stormwater assessment is not on the city’s radar yet.

The city manager also said an updated stormwater plan is useful when pursuing grant dollars or state or federal appropriations for various infrastructure projects.

Having an up-to-date, detailed, organized plan with clear objectives gives the city “extra points” in the eyes of those funding sources, Poe explained.

“You can show them the plan, ‘This is what we’re trying to do,’ so that helps being a step closer to grant dollars,” he said.

Although council members initially questioned what they perceived as a hefty price tag for the master plan, they ultimately came around to moving forward with the project.

Councilman Lance Smith, for one, called the plan’s cost “a difficult bite to swallow,” but said he understands the need for updated recommendations for each basin within the city limits.

“It’s a lot of money, but we need to know where to start,” added Council President Charles Proctor. “I do like the fact that it’s going to possibly help us, when we go to Tallahassee (Florida Legislature) to possibly bring back some funding for the city.”

Meanwhile, Councilman Ken Burgess went on to label the plan “a real useful tool” to help the city prioritize its most pressing stormwater projects “instead of just throwing darts at it and getting kind of willy nilly.”

Time to start thinking about legislative requests
In other business, the city manager advised council members to begin considering some state appropriation project requests, in advance of the 2021 legislative session.

A deadline hasn’t been set yet for submittals, but it’s not too early to start identifying priorities, Poe said.

Discussions at the staff level, Poe said, have centered around securing state funding for the following municipal projects:

  • Funding for a 30,000-square-foot multipurpose indoor sports complex at the Sarah Vande Berg Tennis & Wellness Center (that would be large enough for four tennis courts, among other sports and recreation activities, such as lacrosse and soccer)
  • Additional funding for runway extension 1-19 at the Zephyrhills Municipal Airport
  • Seventh Street improvements to make it a “complete street”

In other news, Poe reported that dirt is moving on the U.S. 301/Pretty Pond Road intersection — signaling construction has begun on the much-anticipated project.

“Barricades are there. Signs are there. Station markers are there. The message board is up,” the city manager said.

The $2.3 million project, being completed by BRW Contracting Inc., of Land O’ Lakes, calls for the relocation of an existing signalized intersection from the shopping plaza entrance to Pretty Pond Road, a signalized intersection at Medical Arts Court, and all other required roadway improvements.

The addition of signalized intersections at these locations is designed to improve the mobility, and serve as an economic driver for the northeast and northwest corners of Pretty Pond, officials say. The area is expected to be home to a Chick-fil-A, Aldi, and a national hotel chain, among other businesses.

Published December 02, 2020

Zephyrhills to provide new trash bins to residents

By

Zephyrhills residents will be issued new trash bins in the middle of February, free of charge from the city.

The Zephyrhills carts, or z-carts, will be a new alternative to residents purchasing their own bins — as they have done in the past.

The project has been four years in the making, as city officials have strategized what’s best for the community.

Bobby Black, sanitation supervisor of Zephyrhills, shows off the new z-cart which will be issued to the city’s residents and businesses in February. (Courtesy of City of Zephyrhills)

The 95-gallon cart will run on two wheels and will have a bar code designated specifically for each address.

Instead of being lifted by garbage removal crews, these garbage carts will be picked up through an automated system, using a side-loader truck.

“The automation is the collection mechanism on the truck instead of manually lifting the cart as we do now,” explained Shane LeBlanc, public works director of Zephyrhills. “You let the truck do all the work.”

While the side-loader will be a new addition, the city did not discount using other trucks as backup plans – such as the front-loader truck.

Rear-loader trucks will accommodate areas with narrow spaces, such as alleys.

Z-carts will be primarily for residential use, although they will be added to some businesses.

The carts will be spacious, but residents are asked not to use them for electronic equipment, chemical products or sharp objects, such as needles or glass.

The new approach, LeBlanc said, is “safer for our employees – less on-the-job injuries. There’s all kinds of hazards involved in collecting trash.”

The new trucks require only a driver, but other trucks meant for alleys will still have two additional garbage men for pickup.

Leaves and brush may be put out beside the trash bin, but must be tied in bundles.

Aside from protection and convenience, the project also addresses sanitation.

Many Zephyrhills residents use trash bins, but some leave tied bags at the curb of the road — leaving garbage vulnerable to rodents and causing messes.

Those issues are expected to decrease, with the 8,000 carts the city has ordered, as well as 500 spares.

Pickups will occur twice weekly, and z-carts should be placed by the curb by 7 a.m. Once everything is finalized with contractors, the city will provide the specifics on pickup days.

Zephyrhills is the only municipality in Pasco County with its own sanitation service.

Funded solely by the city, the z-carts will cost an estimated $350,000, while the first side-loader truck this fiscal year will be $300,000.

Next fiscal year, the city plans to purchase another truck, as well as provide automated service for recyclables.

While public reception has been positive, LeBlanc said that one concern has been workers potentially losing their jobs to automation.

He offered this reassurance: “We’re not going to reduce our workforce because we’ll be doing special pickups, dumpster maintenance [and] truck maintenance.”

He also expects a few hiccups along the way, as the new service gets underway. But, he’s confident that the project will run smoothly in the long run.

For more information on the z-carts call (813) 780-0022, or visit ci.zephyrhills.fl.us.

Published January 9, 2019

Zephyrhills opens doors to new City Hall

By

The brand-new Zephyrhills City Hall has been in operation since October — but local residents and dignitaries got an up-close view of the digs during a Nov. 27 open house and ribbon-cutting ceremony.

At 19,000 square feet, the $6.2 million building represents a major upgrade to the former City Hall facility, which was 11,000 square feet and was built in the 1950s.

The new $6.2 million Zephyrhills City Hall is more than 19,000 square feet. The two-story building is located at 5335 Eighth St. (Kevin Weiss)

The two-story building, at 5335 Eighth St., has a modernized brick and stone exterior, and is accented with a fountain and courtyard plaza.

The interior has a similar majestic feel.

On the whole, the new City Hall features more open workspaces and multifunctional meeting rooms, which can flexibly be used to accommodate public events.

The first floor is spotlighted by its sizable council chambers — outfitted with high ceilings, large windows and modern decor. It seats up to 80 people and is equipped with large flat-screen televisions to help attendees see presentations.

Also on the first floor, is a large main lobby and a sizable reception area, for those waiting to meet with the city’s utility, building and planning departments.

Much of the second floor features administration and IT office spaces, as well as a conference room and break room. Several of the second floor spaces are double-door rooms, which may later be converted to more offices as the city grows.

Technology is another a significant feature in the facility. It has automatic lighting and upgraded thermostats, as well as security cameras and access-control keypads. Meeting rooms are equipped with Smart TVs that are integrated with office computers for greater efficiency and planning purposes.

Multiple restrooms, stairwells and an elevator are some other noted features.

City officials expressed excitement about the City Hall during the open house event.

The new Zephyrhills City Hall was christened with a Nov. 27 open house and ribbon-cutting ceremony.

“This is a beautiful facility,” Zephyrhills Mayor Gene Whitfield said. “The first thing I thought of when I came in after it was finished was, ‘Wow!’”

He added: “We’re very proud of it and very proud we could do this for our citizens. It’s their building. It fits our community, and we’re really proud of that and we’re proud to have the honor of serving the community.”

Zephyrhills City Council president Lance Smith was enthusiastic about the building, too. He noted the former City Hall felt “kind of like a dungeon.”

“It was well past time we needed this new building,” Smith said. “It’s just a beautiful building, and I think that’s what a public structure should be — it should be something that everybody’s proud of and it’s to be used by the community.”

Smith also took time to encourage more residents to utilize the council chambers to host meetings, events and other activities. “I just want everybody to use this. …Instead of being used once every two weeks, I want to see that thing used,” he said.

Fellow City Council member Jodi Wilkeson expressed these sentiments, regarding the new City Hall: “I believe in my heart that the people who hold this city together — the workers— they deserve a structure like this, as do the citizens of our community.”

The City Hall project was designed and built by Harvard Jolly and A.D. Morgan.

It took more than a year to build the facility after the old City Hall was demolished last September. During construction, Zephyrhills staffers worked from the city’s old police station on Ninth Street, while City Council meetings were held at the Zephyrhills Public Library.

Assistant City Clerk Jessica Carter remembers her co-workers being elated to finally move into the new City Hall on Oct. 8.

“That was a day we were all looking forward to. We didn’t mind coming into work that Monday,” Carter said with a chuckle.

Though pleased with the entire facility, Carter noted the break room, of course, is a favorite among city employees, herself included.

Said Carter: “It’s a happening place; lots of counter spaces.

“I don’t know if anybody saw the old City Hall, but our break room was more like a closet with a refrigerator, so this is definitely a huge upgrade,” she added.

The new building is still undergoing a few final finishing touches, according to Public Works Director Shane LeBlanc. Those include correcting minor painting flaws, window treatments and other punch list items. Work is also being done on the courtyard fountain and an additional parking lot, which is expected to be finished by January.

Published December 5, 2018

Tennis center plans are progressing

By

The approved renderings for the exterior design of the Sarah Vande Berg Tennis Center include brick elements and flat awnings that blend the features of some of the City of Zephyrhills’ newer buildings, such as the library and City Hall, and the city’s older downtown historic buildings.

Shown here is the front exterior rendering of the Sarah Vande Berg Tennis Center that was approved by the Zephyrhills City Council. A final architectural design for the project will be presented at a later date. (Courtesy of City of Zephyrhills)

The Zephyrhills City Council came to a consensus on the design for the much-awaited facility during the council’s Nov. 26 meeting.

The exterior also is accented with signage, a large-picture window and glass fixtures, based on the rendering.

The rear view includes a memorial statue of Sarah Vande Berg — named after the former Zephyrhills High School district champion who died in an automobile accident at the age of 21 in October 2015.

Before being presented to the City Council, multiple tennis center designs were reviewed by the Zephyrhills Parks and Recreation Board, and a committee made up of City Manager Steve Spina, Planning Director Todd Vande Berg, Public Works director Shane LeBlanc, Councilwoman Jodi Wilkeson and professional tennis instructor Pascal Collard, who will manage the tennis center.

The council has gone back and forth since September on various renderings to best match the municipal architecture of the city.

A final design and floor plan now will be completed by the project’s architectural firm, Fleishman-Garcia Architects.

The process of selecting a design wasn’t easy, Wilkeson said, but she believes the city now has “a very clear direction for the architect.”

The rear exterior rendering.

The tennis center project, expected to cost about $3.5 million, will be located on about 5 acres of donated land at The District at Abbott’s Square, a new real estate development situated north of Dean Dairy Road and west of Simons Road.

The tennis center will be 7,000 square feet to 8,000 square feet. Plans call for it to include a fitness/wellness center and cryotherapy room, a pro shop, a restaurant, conference and multipurpose rooms, a kid’s club and playground, a common area, office spaces and other features.

Next to the indoor center, there will be 11 full-size outdoor courts — a mix of clay and hard surfaces — built to U.S Tennis Association (USTA) professional standards.

At some point, there’s also a possibility of phasing in a covered/indoor tennis court building that would have four full-size courts.

Discussions about the entire project began in 2016.

Planning Director Todd Vande Berg said there’s not yet a set date for breaking ground, but noted the city ideally would like to begin construction sometime in the first quarter of 2019.

He explained the tennis facility could be finished by late 2019 or early 2020 “if we get started when we think.”

In other action:

  • The City Council unanimously approved a contract for incoming assistant city manager Billy Poe. Per its terms, Poe, 42, will earn a $105,000 annual base salary and will be enrolled in the city’s health insurance policy. Poe, who’s served as Dade City manager for the past 11 years, will begin his new role on or before Feb. 7, 2019. He is expected to replace Zephyrhills City Manager Steve Spina once he retires sometime next year. Poe was offered the assistant city manager position during a special city council meeting on Nov. 7.
  • The City Council passed the city’s 2018-2018 fiscal year budget of more than $59.4 million, based on a millage rate at 6.35.

Published December 5, 2018

Water and sewer rates expected to rise in Zephyrhills

By

Zephyrhills residents could see an increase on their utility bills, beginning next year.

City staff is recommending a 4-percent increase in water rates and an 8-percent increase in sewer rates for all customers each year for a five-year period, beginning Jan. 1.

The Zephyrhills City Council voted unanimously for City Attorney Matthew Maggard to draft an ordinance regarding the proposed rate increases, during its July 10 meeting.

The first reading of the ordinance is slated for its next council meeting, on July 24.

The new two-story Zephyrhills City Hall will include new council chambers, office and storage space, restrooms, a lobby, stairways, an elevator and a courtyard. (Courtesy of City of Zephyrhills)

As an example, a customer in Zephyrhills using 3,000 gallons of water per month currently sees a bill of $40.03. With the January rate hike, the bill would rise to $43.14, an increase of $3.12. It does not include sanitation rates, which already is an additional $11.25 per month.

Users of 5,000 gallons per month would see their bills increase from $53.29 to 57.52, an increase of $4.23; while users of 7,500 gallons of water a month would see their bills increase from $73.12 to $78.75, an increase of $5.63.

A recent study conducted by Raftelis Finance Consultants, found that 79 percent of residential customers use 5,000 gallons or less a month.

The impeding rate hikes, according to City Manager Steve Spina, are primarily to “help keep up with costs in the Utility Department for operation maintenance.”

Additional revenues from utility also will be used toward debt service, renewal and replacement costs (new pipes, equipment), capital funding (extending services to new development, plant expansions to handle growth) and maintaining reserves.

“I don’t like (rate) increases anymore than the next person,” councilman Lance Smith said, “but, I do like my water to come on when I turn the faucet on.”

The draft ordinance, too, will call for an increase to utility impact fees on new construction.

For a single-family residence, water impact fees are slated to rise from $641 to $1,010. Sewer impact fee rates also are expected to jump from $2,010 to $2,260, for a single-family home.

The city originally sought to enact the rate increases, if approved, by October.

Spina, however, suggested city leaders delay the implementation schedule due to an ongoing water utility project.

Last fall, the city began rolling out a program through a contractor, Arizona-based Fathom, to replace all of the city’s meters and begin a digital monitoring bill-paying system  — costing the city $6 million over two years.

The Fathom rollout led to numerous complaints from residents, who saw their bills go up after installation of new bar meters provided more precise water-usage readings, finding leaks the old system did not detect.

During the council meeting, Spina reasoned that delaying the rate increases will allow the city to fully complete the Fathom transition, and allow customers to adapt to both the new system and new rates.

“We had rough patches with Fathom, which we’re pretty much finalizing and getting through,” Spina said. … “Frankly, we — me and the administration— did not do a very good job of advertising, publicizing and explaining the different events that were going to occur during that rollout, and should we ever have something like this again, we definitely know what to do and what not to do.”

Council president Alan Knight later advised Spina to put together a public outreach campaign for the five-year utility rate increases.

The city’s last five-year rate hike, approved in 2012, called for a 10-percent hike for the first three years and 5 percent the final two years.

In other action, the city council received a visual preview of the new, $6.2 million Zephyrhills City Hall building.

Public works director Shane LeBlanc displayed an artist’s final design rendering of the two-story brick building, which will measure 19,615 square feet.

In January, the council voted to construct the new edifice, replacing the current 13,497-square-foot City Hall, at 5334 Eighth St., which dates back to the 1950s.

Demolition is scheduled in the next few weeks, with construction beginning Aug. 23 and lasting for approximately one year.

Council members expressed enthusiasm for the conceptual drawing showing the west entrance of the property, which features a courtyard plaza that will connect City Hall with the adjacent Zephyrhills Library.

The rendering also shows a fountain as its centerpiece in an area that will include public-use seating.

Besides the courtyard plaza, the new City Hall will include upgraded council chambers, additional office and storage space, restrooms, a lobby, stairways and elevator.

The rendering was furnished by architectural firm Harvard Jolly.

Published July 19, 2017

Zephyrhills adding new technician

By

To help the city of Zephyrhills address annexations, rezoning and land-use changes, a new technician is being added to the municipal payroll.

A Geographic Information Systems (GIS) technician is being added to help manage the city’s geographical database.

The technician will provide ongoing mapping analysis for the city.

The Zephyrhills City Council unanimously approved the new position on March 13, and the job was advertised on March 14.

For the current budget year, the technician will be regular part-time with no benefits, Steve Spina, the city manager said.

The city of Zephyrhills plans to hire a full-time Geographic Information Systems technician to assist with future mapping and planning analysis for the municipality.
(File)

The job, however, may become full-time “with a salary not to exceed $39, 239.69.”

The position, meanwhile, will be paid out of the city’s General Fund, Utility Fund and Sanitation Fund, due to the variety of work involved.

During the past decade, various city employees have contributed to the creation and management of the city’s GIS database, incorporating GIS shape data files, information and maps.

For instance, the assistant city planner’s job description allocates 10 percent of job duties toward GIS.

The city also has a planning intern, Kevie Defranc, assisting the utilities department with GIS mapping.

Defranc, a student in University of South Florida’s Masters of Urban Planning program, recently discovered several properties annexed into Zephyrhills that were not on the city’s tax roll.

Defranc’s findings reportedly brought in several thousand dollars to the city, including one parcel that uncovered $50,000 in unpaid taxes.

But, as workloads pile up, Spina said the city now requires a single point of contact “educationally trained to handle the duties and responsibilities” of GIS.

Addressing the council, Spina said it took city staff about a year and a half to upgrade all of the city’s maps, and reform rezoning and land use changes, from prior years.

Moreover, he noted, all of the city’s GIS data and maps will need continual updates, as the city grows and develops.

In addition to planning, the technician will assist other departments on special projects, such as categorizing dumpster locations, utility line locations and sidewalks throughout the city.

“The position’s a real asset to the planning department,” Spina said. “There’s just a wealth of things that can be done, in addition to the planning.”

Public works director Shane Leblanc also addressed the council to offer his support for the newly created position.

Leblanc said GIS responsibilities could prove even more critical once the city transitions to an automated garbage collection, where optimized routes for drivers can be identified and developed.

“As technology evolves, GIS is just going to continue to be a more important asset, especially for public works,” Leblanc said.

Published March 22, 2017

Design is final for new Zephyrhills City Hall

By

When it comes to a new City Hall, the Zephyrhills City Council agreed that “bigger is better.”

Council members unanimously approved the design for the new City Hall complex on Jan. 23. The design calls for a two-story building of 19,615 square feet.

The $6.2 million price tag is about $300,000 greater than the alternative option, which called for a structure of 18,170.

Alan Knight, the council’s vice president, was the most outspoken advocate of proceeding with Harvard Jolly’s larger, more expensive, building.

The Zephyrhills City Council on Jan. 23 unanimously approved the design plan for a 19,615-square-foot, two-story City Hall complex. Construction will cost about $6.2 million. The total scope of the project is estimated at about $7.6 million.
(Courtesy of Harvard Jolly)

The city’s anticipated future growth is the main factor, Knight reasoned, in dishing out more dollars.

“We’re no longer a sleepy little town,” Knight said. “Zephyrhills is not growing, we’re exploding. I think to do anything to shortchange — or cut the building down— would be a mistake.”

He added: “We’re already the largest city in Pasco County, and I see nothing but growth.”

Council member Lance Smith concurred: “We need to do it first-class.”

The total scope of the City Hall project is estimated at about $7.6 million.

That includes additional “soft” costs, such as architect and engineering fees, furniture and technology expenses.

Other estimated expenses — relocation costs and temporary office space— are also included in the figure, as provided by the city.

The new complex will replace the existing City Hall, which is situated between the city’s public library and fire department on Eighth Street. A courtyard plaza and walkway eventually will link all three buildings.

With a modern stone and brick exterior, the new City Hall follows an architectural template similar to the Zephyrhills Public Library.

The complex’s interior, meanwhile, will be equipped with more open workspaces and multifunctional meeting rooms, which offer flexibility to accommodate public events.

The schematic rendering by Harvard Jolly shows the first floor houses the council chambers, and includes office quarters for the city’s building, finance and planning departments.

Other city departments, such as public works, the Community Redevelopment Agency and technology will be located on the second floor.

“This plan provides a lot flexibility for future growth,” said Amy Morgan, an associate architect with Harvard Jolly. “There are a couple of spare offices with plenty of storage.”

Phil Trezza, senior vice president at Harvard Jolly, expects the new City Hall to have “at least” a 50-year lifespan.

“The bones of the building will be pretty stout,” Trezza said, addressing the council. “We’re considering concrete block walls, and long-life materials.”

Trezza noted the design-development process will take another “five to six months” before construction can begin.

Construction, he said, will take another 12 months, placing the timetable to completion around mid-2018.

In the interim, the city must locate temporary quarters during the City Hall build out.

The council previously discussed the possibility of continuing to utilize the existing City Hall during construction, but safety and accessibility issues won’t allow that.

Temporary placement options include using extra space at the city’s police and fire stations, and other locations.

“We would all be within one block of each other,” said City Manager Steve Spina.

The City Hall complex marks the second major project Harvard Jolly and contractor A.D. Morgan has designed for the city in recent years.

In 2013, both firms were hired to help design the public library.

They later faced scrutiny over the project’s escalating costs.

At the time, the council was presented with an 8,500-square-foot facility for $1.7 million, but overall costs ended up totaling $2.26 million, a 33 percent increase from what the council originally agreed upon.

Spina, though, has reassured the council a similar instance will not occur, with members being involved in the project “every step of the way.”

Along with Spina, other city staff who’ve served on the City Hall review committee are: Sandra Amerson, Bill Burgess. Brian Williams, Gail Hamilton, Lori Hillman, Todd Vande Berg, Mike Panak and Shane LeBlanc.

Published February 1, 2017